Home > Hilton Head jobs > Hilton Head administrative/office

Posted: Saturday, February 24, 2018 12:11 AM


Job Description

Office Administrator / Bookkeeper Job Description


Position reports directly to the Operations Manager, and provides financial and administrative support to managers, other employees and office visitors by handling a variety of tasks in order to ensure that all interactions between the Association and others are positive and productive.

Primary Responsibilities

Bookkeeping & Financial Coordination
● Manage primary database including move-ins and move-outs, and coordinate with other software packages in use
● Enter and code all accounts payable
● Post daily deposits
● Manage escrow account collection & disbursements
● Serve as back-up on all accounts receivable and other financial software functions
● Receive all incoming mail, invoices, bank statements, and other items, stamp received for dating and tracking, and distribute to appropriate managers
● Manage renter’s list monthly:
• Track leases
• Maintain spreadsheet of all renters
• Meet with tenants to issue decals and provide Association information
• Working with Security on any issues

Information Management and Distribution

● Maintain Landowner directory & access to Association website
● Coordinate Landowner communications
● Maintain message board & website
● Prepare and post email blasts as directed
● Maintain office and community events calendar
● Assist with Annual Meeting mailing and any other mailings
● Manage Annual Meeting proxy process

Office Management and Community Relations
● Welcome visitors and landowners in person & by phone
● Prepare welcome packets for new residents
● Maintain reception area, office equipment and supplies
● Manage Beach House rental process:
• Scheduling and set-up
● Landowner rental agreements, deposits and payments
● Inspections and coordination with outside vendors
● Assist with community affairs and events
● Provide support to other managers as needed, including implementation of projects and programs

● Assist General Manager & Operations Manager as needed
● All other tasks, as assigned

Job Requirements
Training and Experience
● High School degree or equivalent required; Associate’s Degree preferred
● Excellent written and oral communication skills
● Attention to detail, with numbers and words
● Strong computer and system skills
● Three to five years business experience in an administrative capacity
● One year Accounts Receivable, Accounts Payable or Bookkeeping experience
● Preference given to relevant accounting, association management and customer service experience

● Compensation commensurate with education and experience

Job Type
● Full Time

Contact Person: Caitlin Lee
Email Address:

• Location: Hilton Head, Hilton Head Island

• Post ID: 27489942 hiltonhead is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018